Privacy Policy

Last updated: 05/05/2025

At 5th Payroll, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data when you visit our website or use our services.

1. Who We Are

5th Payroll is a UK-based company providing payroll processing services for small to medium-sized businesses. Our registered office is:
45 Chelsea Road, BL3 3BA
Company Registration Number: [-]

If you have any questions about this policy or how we handle your data, please contact:
Email: 123raheeb@gmail.com

2. What Data We Collect

We may collect and process the following types of personal data:

Business Information: Company name, address, contact details

Personal Identifiers: Names, email addresses, job titles, phone numbers

Payroll Data: Employee names, salaries, NI numbers, tax information, pension details (provided to us for processing on your behalf)

Website Usage Data: IP address, browser type, pages visited, and cookies (see section 6)

3. How We Use Your Data

We use your data to:

Deliver payroll and related services

Maintain accurate records for compliance (e.g., with HMRC regulations)

Communicate with you regarding your account or services

Improve our website and services

Comply with legal obligations

4. Lawful Basis for Processing

We process your data under the following legal bases:

Contractual Obligation: To provide the payroll services you've requested

Legal Compliance: To meet HMRC and regulatory requirements

Legitimate Interests: To improve our services and respond to enquiries

5. Sharing Your Data

We only share your personal data with third parties when necessary, including:

HMRC or other regulatory bodies

Pension providers or payroll software partners

IT service providers or secure cloud storage platforms

When required by law or to protect our legal rights

All third parties are required to respect the security of your data and treat it in accordance with the law.

6. Cookies and Tracking

Our website may use cookies to enhance your experience. Cookies are small files stored on your device that help us analyze website traffic and usage. You can control cookie settings in your browser at any time.

7. Data Security

We implement appropriate technical and organisational measures to protect your data from loss, misuse, or unauthorised access.

8. How Long We Keep Your Data

We retain personal data only for as long as necessary to fulfill the purposes we collected it for, including legal, accounting, or reporting requirements.

9. Your Rights

Under UK GDPR, you have the right to:

Access the personal data we hold about you

Request correction or deletion of your data

Object to or restrict our processing of your data

Withdraw consent (where applicable)

Lodge a complaint with the Information Commissioner's Office (ICO)

10. Changes to This Policy

We may update this Privacy Policy occasionally. Please check this page from time to time to ensure you are happy with any changes.

Contact Us

If you have any questions or concerns about this policy or your data, please contact us at:
📧 Email: 12raheeb@gmail.com
📞 Phone: 07915235758